General Questions

Q:  Can I submit an application in anticipation of an opening?

Applications are only accepted for posted positions. 

Note:  Current CKSD employees can access a “shell” application at any time; simply log into Employee Access (where you view your pay stub) and click on the FastTrack icon to begin the process.  Select either the "*CERTEMPLOYEE-NO SPECIFIC JOB" or the "*CLASSEMPLOYEE-NO SPECIFIC JOB" position and click "Apply for Selected Position(s)".  The first time you "apply" for a position you will be asked to create a new profile--when creating this profile, simply use the same Login ID and Password that you currently use to log-into and view your paystub.  This will eliminate the need to remember a new login/password. 

Q:  I forgot my username and/or password.  How do I retrieve them?

To retrieve your username and/or password, go to the main login screen where you would normally enter that information.  Below the “Log In” button you will see a link that says “Forgot your username/password.”  Click on that link and enter the email address that you used to create your account.  Your username and password will be emailed to you at that address.  If you do not see the email in your Inbox, check in your Bulk/Spam/Junk folder. 

Q:  When I click on the “View Open Positions and Apply” button, nothing happens.  Why?

When you click on that link, a new “pop-up” browser window opens that allows you to enter our online application system.  If your computer is set to not allow pop-ups, it will prevent the new window from opening and you are not able to log in or view open positions.  If nothing happens when you click on the “View Open Positions and Apply” button, either click at the top of your screen where it says “allow pop-ups from this site” or change your security settings to allow pop-ups. 

Q:  What happens if I submit my application before I am finished?

You may edit your application or attach additional documents until the position posting is closed.  Even if you complete and submit your application, you may later make changes to it if the position posting has not closed.  Simply click on the application, make the changes, and click the “Submit Application” button again.  The screening committee will not to see your application until after the closing date, so only the newest information is considered during applicant screening. 

Q:  How do I insert an institution/degree/major/minor not listed in the drop down box?

When you click on the drop down box a list of all the default locations/degrees will appear.  At the very top of the list it says “new value not on list.” If you click on the selection, the system allows you to type in your specific information. 

Q:  How do I know Human Resources received my application?

An automatic email is sent thanking you for your application.  You may edit/change your application up until the closing date.  Once position posting has closed, you may not change your application and we do not accept additional paperwork (resumes, reference letters, transcripts, etc.). 

Q:  Do I need to submit a resume, letter of recommendation, or other relevant documentation with my application?

Each position posting lists exactly what supplemental documents you need to include with your application.  You will be automatically removed from the applicant pool if you do not submit all required documentation.  You upload supplemental documents to your application, which requires that your documents are in electronic format (Word, PDF, JPEG, etc.).  We do not accept paper copies of supplemental documents.  

Q:  What if I have supplemental documents that are not in electronic form?

If you do not have documents in electronic format, there is a computer and scanner available for use in Human Resources on a first-come, first-served basis. 

Note:  Current employees (non-substitute) may request their information be emailed to them OR they may use available technology to convert paper documents to PDF (district copiers or scanners). 

Q:  I entered names and email addresses into the “references” section, but it still says the section is incomplete.  Why?

When you enter a person as a reference, they will automatically get an email from the Central Kitsap School District with a link to an online reference form.  In order for the references to be marked complete, the people you list must open the email, follow the link to the online form, answer the questions and click save.  Once all required references are received, this section is complete. 

Q:  Why did I receive an email stating that my application is incomplete?

When you receive the email stating that your application is incomplete, it means that the application we received was unfinished or not submitted to Human Resources.  You must answer all the questions listed and click on the “Submit to HR” button on the main page of your application in order to be considered for a position.  If you did not finish or submit your application before the closing date, then we did not receive and accept your application.  To avoid this in the future, please make sure you answer each question listed and press the “Submit to HR” button on the online application.  Even after you click the “Submit to HR” button, you may still go into your application and make changes up until the closing date. 

Q:  How do I print the position posting?

While you are viewing a position posting, press “Ctrl + P,” or right click on your mouse and select “Print.”  This will bring you to the printing preferences screen and allow you to print the position posting.  Once there, you will want to shrink the document to fit the page or change the page setup to landscape.  If you do not change the layout/size, it may cut some of the posting off. 

Q:  Can I print the position announcement for a position I have applied for once the position has closed?

Yes.  While you are logged in to your account and viewing your application history, click on the position you are looking for and select “View” to pull up your application.  Towards the top of your application there is a link that says “View Details of This Position Listing.”  Click on that link and you will see the position posting used for that position. 

Q:  Can I view an old application I previously submitted?

Yes.  While you are logged in to your account and viewing your application history, click on the position you are looking for and select “View” to pull up your application.  Here you can see all the information from your application, including the answers you submitted to all the General Questions, which can be useful when answering similar questions in future applications. 

Q:  I applied for a position in the past and now want to apply for another position.  Is my information saved?

When you fill out an application, most of the information you enter is stored in your applicant “profile” for easy access when applying for other positions in the future.  The “Name and Contact Information,” “Education History,” “Certifications/Licenses,” and “Employment History” sections are automatically filled in each time you begin an application, using the most recent data that you entered.  If your information has changed since your last application or you want to make adjustments to those sections, you can do so each time you apply and your profile will be updated to reflect those changes and saved for the next time you apply.  “The Conditions of Employment” section must be completed each time you apply for a position.  The “General Questions” and “Attachments” sections are specific to each position and your previous responses will only be recalled if you are applying for another position that requires the exact same information in those sections.  Example:  You previously applied for a Paraeducator position and you now apply for another Paraeducator position that contains the same General Questions as the first position; your answers from the first application will automatically be inserted when you begin the second application.  When this occurs, you are still able to make changes to the responses in the new application before submitting it.  If you then apply for a Bus Driver position, you would need to answer the new questions specific to that position.  These same parameters apply to the “Attachments” section of the application. 

Q:  How do I know the status of a position I applied for once the position has closed?

Allow at least 1-2 weeks after the closing date for application screening.  Once the screening committee is finished they will call the candidates for interviews.  If you are not selected for a position, you will receive an email. 

Q:  How do I get my work experience to sort by date?

The positions you enter in the “Employment History” section of the application are automatically sorted in date order, newest to oldest.  Your current (or most recent) position is the first on the list, the position you had before that is second on the list, and so on.  Thus, it is important that you enter the starting and ending dates for each position accurately.  After your initial application, if you need to enter a new position (e.g.  you started another position since you last applied with us), enter that position at the bottom of the list.  When you save your entry, the list will automatically re-sort to put the new position at the top of the list. 

Q:  Can I enter more than four positions in the work experience area?

No, you can only enter your last four positions in the “Employment History” section.  If you have had more than four positions, you can include the additional ones in a resume. 

Q:  I do not currently have my Washington State teaching or administrator credential.  Can I still apply for teaching, ESA or certificated administrator positions?  If so, how do I indicate this in the application?

Yes, you may still apply.  Please indicate by either stating the status of your credential in the “comments” area, or by attaching a Word document to the “credentials” area which states the status.  Please note, however, that you may not work in a position requiring a certification until the district has reviewed the original of your Washington State credential.